Below are a list of eligible expenses for the NDBEDP Centralized Database.

See Costs for more information on how to add Eligible Expenses.

Administrative

Administrative

Administrative costs related to this program.
Staff time spent on program oversight, interpreters for staff meetings, cost of office supplies, and the percentage of the facilities expenses attributed specifically to the NDBEDP. Documentation of hours is required for these expenses.

  • Accounting

  • Regular audits

  • Reporting requirements

  • Program oversight

  • Attending monthly national calls

  • Payments for use of a database

  • Scheduling of consumer appointments, outreach events and any other scheduling of activities.

  • Development of program documents for internal use, such+A44 as forms for verification of disability and low-income

  • Interpreters for staff in conjunction with administrative duties

  • Cost associated with maintaining physical facilities for administration, maintaining an inventory of demonstration equipment to conduct assessments, demonstrate equipment, or provide training

  • Office supplies specific for use in program operations

  • Other expenses related to program administration
    The 15% is calculated on the initial annual allocation for the current Program Year, or the adjusted allocation if there has been a reallocation of funds.


Assessments

Individualized assessments of applicant eligibility and communication needs.

Line Item

Description

Hours Required?

Eligibility

Costs associated with verifying applicant eligibility, both deaf-blind disability and low-income requirements, regardless of outcome, eligible or not eligible.

Y

Assessment

Time spent by technology specialists conducting communications assessments for the determination of appropriate equipment to meet needs. Includes time with consumer, equipment evaluation and report writing.

Y

Auxiliary aid

All costs incurred by interpreters and support personnel including service time, travel time and travel costs.

N

Other

Other expenses related to eligibility and communications assessments.

N


Equipment

Consumer equipment and related items to make telecommunications service, internet access service, and advanced communications, including interexchange services and advanced telecommunications and information services accessible to eligible low-income individuals who are deaf-blind.

Note: There has been a change to Shipping and Tax, Cost Category Number 17.

Line Item

Description

Hours Required?

Specialized equipment

Specialized hardware purchased for consumers necessary to accommodate deaf-blind telecommunications; equipment which would not be purchased by or for persons without special communication needs.

N

Off-the-shelf equipment

Devices purchased "off the shelf" for consumers, which could be purchased by or for persons without special communication needs. Includes equipment that is subsequently modified for accommodations.

N

Software

Software applications; includes software maintenance agreements.

N

Accessories

Accessories or peripherals: cases, cables, keyboards, clamps, monitors, printers, etc., required to enable the individual to use and access the provided telecommunications equipment.

N

Alert devices

Items that alert individuals to incoming communication through the distributed equipment.

N

Partial payment

Partial payment for a piece of NDBEDP equipment when another entity pays remaining balance. (There must be a clear delineation between the multiple funding sources in all reporting to the FCC and the Administrator.)

N

Non-NDBEDP

Batteries or upgrades for equipment that was not distributed by the NDBEDP.

N

Other

Other types of equipment that make telecommunications service, Internet access service, and advanced communications accessible to individuals who are deaf-blind.

N

Warranty

Cost of purchasing equipment warranties.

N


Installation

Installation of equipment.

Note: Some line items have been split between Installation and Training.

Line Item

Description

Hours Required?

Installer labor

Cost of technician time spent installing equipment and/or software.

Y

Instructional material

Instructional materials in an accessible format that are necessary for the use of the distributed equipment. Note: The NDBEDP will not reimburse the cost of making user manuals or guides used with mainstream or specialized equipment accessible because manufacturers and service providers must ensure that the information and documentation that they provide to customers is accessible.

Y

Auxiliary aid

All costs incurred by interpreters and support personnel including service time, travel time and travel costs.

N

Other

Other expenses related to installation

N


Maintenance/Repair

Maintenance and repair costs including upgrades.

Line Item

Description

Hours Required?

Time and Material

Expenses incurred by technician to perform equipment maintenance, repairs, and upgrades.

Y

Auxiliary aid

All costs incurred by interpreters and support personnel including service time, travel time and travel costs.

N

Other

Other expenses related to maintenance and repair

N


Outreach

State and local outreach and education-A soft cap of 10% of the total or adjusted annual allocation at time of claim reimbursement permissible, unless approved in advance by the FCC Administrator.

Line Item

Description

Hours Required?

Event Participation

Participating in outreach and education events. This includes workshops, conferences, exhibit booths, and registration fees. Also includes responding to program inquiries.

Y

Program Information

Development and production of program information such as flyers, application forms, PSAs, advertisements, and press releases.

Y

Website and digital marketing

Development and maintenance of an accessible program website, social media presence, email marketing and the like.

N

Auxiliary aid

All costs incurred by interpreters and support personnel including service time, travel time and travel costs.

N

Other

Other expenses related to Outreach.

N

Outreach Travel

In-state travel expenses for outreach personnel including travel time, transportation, hired drivers, lodging, and food related to attending outreach events.

Y

Outreach Auxiliary Aid Travel

Do not use. Use auxiliary aid instead.

N


Shipping and Tax

Shipping and tax on equipment items.

Line Item

Description

Hours Required?

Shipping

Equipment shipping expenses

N

Auxiliary aid

Equipment sales tax.

N


Training

Individualized consumer training.

Line Item

Description

Hours Required?

Trainer labor

Cost of technician time spent installing equipment and/or software.

Y

Instructional material

Instructional materials in an accessible format that are necessary for the use of the distributed equipment. Note: The NDBEDP will not reimburse the cost of making user manuals or guides used with mainstream or specialized equipment accessible because manufacturers and service providers must ensure that the information and documentation that they provide to customers is accessible.

N

Auxiliary aid

All costs incurred by interpreters and support personnel including service time, travel time and travel costs.

N

Other

Other expenses related to Training.

N

Train-the-trainer

Costs to provide education for trainers. A maximum of 2.5% of the total state allocation at the time of claim reimbursement is permissible.

Y


Travel

Travel may occur while a technician is training consumers or assisting them with their equipment and upgrades. After adding the travel, you will need to add costs related to the travel.

Note: Different types of travel appear in multiple cost categories.

Line Item

Description

Hours Required?

Travel Time

Costs of technician time spent time travelling to consumer premise.

Y

Travel expenses

Expenses travelling to consumer location to conduct services including transportation costs, costs of hired drivers, lodging and food. Excludes travel time.

N

Intra-state travel

Intra-state travel expenses incurred by consumers travelling to a site within their home state for assessment.

N

Inter-state travel

Inter-state travel expenses incurred by consumers travelling to a site beyond their home state for assessment. This requires pre-approval by the NDBEDP Administrator before the costs are incurred.

N

Auxiliary aid

Travel time and travel costs incurred by interpreters and support personnel.

N